PTA Treasury

2009-10 PTA Treasurer: Vickie Adamson [1]

Thanks to you for helping the Hunter PTA! Here are some guidelines to help you handle money received and take care of reimbursement/bills that need to be paid by Hunter PTA.

Request for Funds (How do I get reimbursed or have a bill paid?)

If you have a bill to be paid or need to be reimbursed by Hunter PTA, please use the following procedures:
1. Complete a "Request for Funds [2]" form. This form will be available in the main office, PTA filing cabinet, Hunter web site, or via email from me. Receipts must accompany your request!

2. Leave the "Request for Funds" form along with the receipt/invoice in the PTA box in the office. When requesting a personal reimbursement, please be specific how you would like to receive your check. Requests will be picked up every Friday, and returned within 10 days (by the following Monday). If you need a check sooner please contact me.

Receipt of Funds (What do I do with the money I collected?)
When you receive funds for Hunter PTA (i.e., Membership dues, Book Fair Money, Eagles Nest sales, etc.), please follow the following procedures:
1. Complete a "Received Funds" form. Complete one form per activity. Where possible, please have parents put the child's name and homeroom teacher on the memo line of the check. The person (s) responsible for counting the money should sign the form. If you have a calculator with a printer tape, it would be helpful to attach a printout to the form. The forms will be available in the PTA box in the main office, in the PTA filing cabinet in the main office, you can download one from our web site or have one emailed by contacting Vickie Adamson, Treas. at Adamson.V@Gmail.com

2. Leave all forms and money in the PTA box in the main office. Money bags (and cash boxes) can be obtained from the PTA filing cabinet if appropriate. Any funds left overnight at Hunter will be secured by a member of the PTA. Please give me a call or email if large sums of money are left so I can make sure they are deposited to the bank in a timely manner.

Questions:
Contact Vickie Adamson, Hunter PTA Treasurer
844-3450 or Adamson.V@Gmail.com [3]